Notice of Annual General Meeting
Notice is hereby given that the Annual General Meeting (AGM) of Pigweed Food Co-operative Limited trading as Thoughtful Foods will be held at 7pm (with nibbles from 6.30pm) on Friday 22nd of June in Law Room 101 of the Law Building, UNSW.
You must be a current active member of the co-operative to attend and vote at the meeting.
Nominations for directors are now open and all current active members of the co-operative are eligible to nominate as a director and the nomination and election procedures specified in the co-op’s constitution are included with this notice along with a list of director’s duties and responsibilities and also available for inspection at the co-op. If you are interested in nominating as a director or for further information, please contact firstname.lastname@example.org
. All five current directors will be standing for re-election at the AGM.
The agenda for the AGM is below and also available for inspection at the co-op along with a copy of the director’s report, financial report and minutes from the previous AGM.
1) Acknowledgement of Country
2) Election of Chair and Minute Taker
4) Confirmation of minutes from previous AGM
a. Motion: That the minutes of the Annual General Meeting held on August 8th 2012 be accept as a true and accurate record
5) Directors report
a. Motion: That the directors report is accepted
6) Finance report
a. Motion: That the finance report is accepted
7) Acceptance of audit report and financial statements
a. Motion: That the audit report and financial statements be adopted
8) Confirmation of auditor
a. Motion: That Pigweed Food Co-operative trading as Thoughtful Foods appoints Alan Liang of AJML Group Pty Ltd as the auditor of the organisation.
9) Announcement of annual membership subscription fees for 2013
10) Election of Directors
a. Motion: That the elected directors be added to and are authorised signatories on the co-operatives bank accounts with Catalyst Mutual.
11) Determination of directors remuneration
a. Motion: That there will be no remuneration of directors
12) General Business
a. Two policy proposals endorsed by both the coordinating collective and directors.
a.i. Motion: To accept the following debentures policy
a) There shall be no debentures.
b) This policy may only be amended or abolished at an Annual General Meeting or Extraordinary General Meeting which must discuss and define a repayment plan (including conditions and timeframe) and record keeping plan for any proposed debentures.
a.ii. Motion: To accept the following directors and coordinator relationship policy
Directors and coordinators relationship
a) To help facilitate good communication, connection and flow of information between directors and the coordinating collective, at least one director of the co-op must be a current member of the coordinating collective.
b) To help ensure independence, at least one director of the co-op must not be a current member of the coordinating collective.
c) Coordinators are accountable to directors of the co-op and members. Directors are accountable to members of the co-op and the coordinating collective.
d) If at any stage these conditions are no longer being met, a two month grace period is permissible to try and fill the role using a casual vacancy before an Annual General Meeting or Extraordinary General Meeting must be called to amend or abolish this policy.
e) This policy may only be amended or abolished at an Annual General Meeting or Extraordinary General Meeting.
b. Other business
Draft minutes from the 2011 AGM
Election process for directors
Finance report (available for inspection at the shop)